Sublet Information
Subletting of a tenant’s apartment is allowed with written permission of the Landlord. CSP does not find Sublette’s for a tenant, especially when more than one individual lives in the apartment.
You can however give the tenant some suggestions (school bulletin boards, Ithaca Times, etc.) and be sure to give them the following information on how to sublet their apartment:
- Has the perspective sublet brought in an application with the application fee?
- Once the application has been approved the tenant needs to give CSP a copy of the written agreement between the tenant and the sublet. There is a sample form they may use, this is not a CSP form and CSP is not responsible for the terms of that contract.
- This agreement should be very specific as to when the tenant’s sublet is going to live in the apartment and who will be receiving the Security Deposit.
- The tenant must have all other tenant’s living in the unit when there is more than one tenant; sign the written agreement signifying their approval of the sublet.
- The tenant should leave instructions at this time as to where they would like us to mail the Security Deposit return if they are the one receiving it.
- The tenant needs to provide a copy of the lease to the sublet.
- The tenant should make all arrangements for the exchange of keys and make sure that any utilities the tenant is responsible for are put into the Sublette’s name. At no time should utilities go back into the Landlords name before the end of the lease.
- CSP can be used to coordinate the drop-off and pick-up of keys, but it is not our responsibility to arrange for this.
Sublet Information (Word DOC - 21KB)
Sublease Agreement (Word DOC - 28KB)
Mail form to:
C.S.P. Management
407 W. Seneca Street
Ithaca, NY 14850
Or fax the signed form: 607.277.0377
Acknowledgement of Payment Assistance
Parent or guardians may assist tenants with payments. Parents/Guardians will need to print, sign, and return this form. Download the form here:
Payment Assistance Form (Word DOC - 29KB)
Payment Assistance Form (PDF - 61KB)
Mail form to:
C.S.P. Management
407 W. Seneca Street
Ithaca, NY 14850
Or fax the signed form: 607.277.0377
Lease Agreement
- Rent
- Payment
of Rent
- Appliances
and Furnishings
- Bad
Check Service Charge
- Added
Rent
- Use
- Pets
- Nonassignment
of Lease Agreement
- Legal
Obligations
- Attorney's
Cost
- Security
Deposit
- Cleaning
Fee
- Tenant
Insurance
- Lock
Policy
- Condition
of Premises
- Alterations
- Vehicle
Policy
- Utilities
- Validity
of Lease Provisions
- Access
to Premises
- Waiver
- Force
Majeure
- Legal
Binding
- Terms
- Full
Disclosure
- Addendum
- Default
Security
Deposit Agreement
NAME
1. ____________________________ 2. ____________________________
3. ____________________________ 4. ____________________________
5. ____________________________ 6. ____________________________
This agreement made this ________ day of _____________, ____ . By and between
_______________________________ herein called the Landlord, with C.S.P. Management
as its Manager, and the above named, herein called the Tenant. Landlord hereby
agrees to lease the real property located in the City of Ithaca, County of Tompkins,
and the State of New York located at ______________________________. This lease
commences at 12:00 noon on the __________ day of _________________, _____, for
a period of _____ months _____ days, until 12:00 noon on the _______ day of
________________ ,_____ at which time this agreement is terminated. Landlord
leases the demised premises to Tenant on the following terms and conditions:
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RENT
Tenant
agrees to pay Landlord $_________________, payable in equal installments of
$_____________, per month, due and payable monthly in advance on the First
day of each month during the term of this lease agreement. If, however,
the Tenant pays on or before the fifth day of any month during the term of the
lease the Landlord agrees to allow a discount for prompt payment and
agrees to accept as rent payment in full for that month the amount of
$______________________. Upon
signing lease Tenant shall make payments for ________ last months rent in the
amount of $_____________, in addition to a security deposit, in the amount of
$_______________, and first months rent in the amount of
$_______________, unless otherwise stated in a delayed payment agreement,
( □ attached). If Tenant defaults, Landlord may give notice to Tenant that
Tenant may no longer pay rent in installments. The entire rent for the
remaining part of the lease term will then be due and payable.
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to Main Page
PAYMENT OF RENT
Head of Household, _____________________________, agrees to collect and deliver
rent payments during the lease period, multiple checks may be submitted, but
must be delivered together. Rent payments may be paid by check until the first
is dishonored and returned unpaid, then cash or money order will be required.
Time is of the essence and no excuses will be accepted. Rent shall be made payable
to: ______________________________ and delivered in person or mailed to:
C.S.P. Management, 407 West Seneca Street Ithaca, New York 14850, use of mail
is done so at the Tenant's risk. (Always indicate your full name, street
address and apartment number on your check!)
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APPLIANCES & FURNISHINGS
All appliances and furnishings currently on the property are being leased to
Tenant in "as is" condition. In signing this lease agreement, Tenant
waives all claim of injury or damage to him or herself or to others arising
from the use of these appliances unless due to Landlords negligence.
If Landlord pays utilities, major appliances (air conditioner, washer, dryer,
etc.) not provided by Landlord may not be used without prior written permission
from Landlord. Violation of this provision will result in a $50 per month fine
for each month of the violation.
____ If this box is checked the Landlord is providing a washer/dryer for use
by the Tenant.
All maintenance and repairs for these two appliances shall be done at Tenant
expense.
Furniture may not be moved to another apartment or used outside of apartment/house
(on porches, yards, etc.). Tenants must arrange with Landlord for removal &
storage of unwanted furnishings at Tenant's expense.
Furniture must be returned to rooms where located at start of lease term or
a charge for moving same will be deducted from the security deposit.
Landlord does not provide light bulbs, lamps, window cleaning service, storm
windows or screens, replacement windows shades, or curtain rods, other than
those existing in apartment/house at start of lease.
This is a furnished/unfurnished apartment:
A furnished apartment shall consist of:
| ( )Bed(s)(mattress,
box, frame) |
( )Microwave |
( )Kitchen
Table |
| ( )Desk(s)
& desk chairs |
( )Easy
Chair |
( )Kitchen
Chairs |
| ( )Dressers |
( )Love
seat |
( )Coffee
table |
| ( )Sofa |
( )End
Table(s) |
( )Misc.
______________ |
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BAD CHECK SERVICING CHARGE
In the event Tenants check is dishonored and returned unpaid for any reason
to Landlord, Tenant agrees to pay as additional rent the sum equal to $20.00
or five percent (5%) of the returned check whichever is greater. If for any
reason a check is returned or dishonored, ALL future rent payments will be cash
or money order.
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ADDED RENT
Charges for late payment of rent,
utilities or solid waste fee, bad check service charges, legal fees (as outlined
in Section 11, Attorney’s Cost), utility reimbursements owed to Landlord,
garbage and recycling fees and fines and repairs/replacements made by Landlord
due to Tenant negligence or misconduct shall all be deemed to be additional rent
to be paid by Tenant to Landlord on the 1st day of the month following notice to
Tenant of such assessments or expenditures.
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USE
Premises are
for non-commercial, residential and exclusive use of the aforementioned tenants.
Occupancy is restricted to _____________ occupants. Occupancy by any other
person(s) other than the signers, without written permission is a violation of
the lease.
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PETS
There shall be no pets allowed on the premises unless written
permission has been granted by Landlord. If written permission has
been granted, tenant agrees to sign a pet agreement with the landlord that
stipulates all terms under which the animal may be allowed to be housed by
tenant.
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NONASSIGNMENT OF LEASE AGREEMENT
Tenant agrees not to assign this agreement, nor to sublet any part of the property,
nor to allow any other persons to live therein without written consent of Landlord.
Such consent will not be unreasonably withheld. If consent is given, the rent
must come from the Tenant NOT from the sublessee. The Tenant named in the lease
remain responsible for the terms of this lease when subletting. Landlord must
have in writing from the Tenant - a completed application by the sublessee and
a written time period for which property will be subleased.
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LEGAL OBLIGATIONS
Tenants hereby acknowledge that they have a legal obligation to pay their rent
on time each and every month regardless of any other debts or responsibilities
they may have. They agree that they will be fully liable for any back rent owed.
They also acknowledge that defaulting on this lease agreement could result in
a judgment being filed against them and a lien being filed against their current
and future assets and/or earnings.
The parties hereby agree that the Landlord may sue the Tenants, re-enter the
premises or exercise any legal remedy if the Tenant does not pay the rent or
any part of it when it comes due or if the Tenant should abandon or appear to
abandon the premises or if the Tenant occupies the premises for other than the
approved use or if the Tenant should violate any provision, term, condition
or covenant of this lease.
Both parties hereby waive trial by jury in any action brought by either of the
parties of this lease against the other. If the Landlord starts a summary proceeding
for possession of the premises due to non-payment of rent, the Tenant will not
interpose any counterclaim in such a proceeding. The Tenant shall, however,
have the right to bring a separate action for any claim he/she may have.
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ATTORNEY'S COST
Landlord may recover from Tenant on terminating the Lease for Tenant’s
breach, all damages proximately resulting from the breach, including the cost of
recovering the premises, back rental payments, and the worth of the balance of
this Lease or the reasonable rental value of the premises for the remainder of
Lease term. If a court action is sought by either party to enforce the
provisions of this lease agreement, attorney's fees and costs may be awarded to
the prevailing party in the court action. The tenant acknowledges that
the Landlord may deduct from Tenant’s security deposit a sum equal to any
damages or expenses described above upon providing to the Tenant an accurate
accounting of such damages or expenses actually incurred by the landlord.
Without limiting the right of the Landlord
to recover damages or expenses as described above prior to the
commencement of legal action, if the landlord commences any legal
action in a court of appropriate jurisdiction due to Tenant’s
failure to perform or abide by any lease term or condition, Landlord
shall recover from Tenant the costs of such proceeding including but
not limited to reasonable attorney’s fees.
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SECURITY DEPOSIT
A security deposit of $ ________, previously stated in paragraph 1, is due and
payable when the lease is signed. This deposit shall be refunded within 30 days
of the end of the lease term in accordance with the Security Deposit Agreement
attached to this lease and made a part of it.
Upon the expiration of the lease term or sooner if the Landlord re-enters the
premises as the result of a Tenant default or if the Landlord regains possession
of the premises by any legal means, then any property left behind for more than
5 days will be deemed assigned to the Landlord who may dispose of the property
in any manner the Landlord deems fit. The Landlord will have no further responsibility
or liability to the Tenant for such personal property.
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CLEANING FEE
Tenant hereby agrees
to accept the property in its present state of cleanliness and
Landlord agrees to prepare the apartment to a broom-clean
condition. An inspection form is given to each apartment upon move
in and must be returned within ten (10) days, outlining any damages,
cleaning or repairs that must that are observed by the tenant.
Tenants agree to return the property in a broom clean condition or
pay the costs incurred by the Landlord to have the property
professionally cleaned. Such fee will be deducted from the security
deposit.
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TENANT INSURANCE
No rights of storage are given by this agreement. Landlord will not be liable
for any loss of Tenant's property. Tenant hereby acknowledges this and agrees
to make such claims for any losses or damages against Landlord , his agents
or employees. Tenants agree to purchase insurance at their own expense sufficient
to protect themselves and their property from fire, theft, burglary and breakage.
They acknowledge that if they fail to procure insurance, it is their responsibility
and they alone shall bear the consequences. Renters Insurance is suggested,
and may be obtained at most local insurance agencies.
If Landlord is unable to deliver the apartment/house for occupancy at the beginning
of the lease term for any reason he shall not be held liable and rent shall
not be owed until the apartment is available for occupancy.
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LOCK POLICY
No additional locks will be installed on any door without the written permission
of the Landlord. Landlord will be given duplicate keys for all locks installed
at the Tenant's expense, before they are installed.
A minimum of $20.00 will be deducted from the security deposit for each key
issued and not returned at the end of the lease term. If all keys are not returned,
Landlord may change locks at Tenant's expense. Replacement keys during the term
of the lease will incur a $5.00 charge per key.
If Tenant locks himself/herself out of the apartment, there is a $35.00 fee
for Landlord or his agent to open dwelling, payable at time of opening.
Tenant may barrow a key from the Landlord during business hours,
leaving a credit card or drivers license as collateral, and agrees
to return the key within one hour.
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CONDITION OF PREMISES
Upon moving in, Tenants will be provided with a check-in inspection form. This
form should be completed and returned to C.S.P. Management no later than ten (10) days after
taking occupancy. Tenant(s) agree that failure to complete this form will be
legally binding proof that the property is in good condition at the time of
occupancy. Tenant agrees to notify Landlord immediately if roof leaks, water
spots appear or at first sign of insect damage.
Landlord warrants that all major systems will be functional and in good repair
at the time of possession. Light switches, wall plugs, doors, windows, faucets,
drains, locks, toilets, sinks, heater, etc. will either be in working order
or will be repaired after Tenant has notified Landlord. Tenants are encouraged
to report any necessary repairs, no matter how slight, in writing, but they
are hereby advised that Landlord does not normally repair or replace non-functional
items such as paint, carpets, etc. every time a property changes possession.
Neither the Landlord nor its agents have made any representations as to the
condition of the building, the land upon which it is erected or the leased premises
unless expressly set forth herein. The Tenant has inspected the premises and
accepts the same "as is" and acknowledges that the leased property
was in good condition at the time of possession was taken. The Landlord shall
not be responsible for any latent or other defect of condition in the building,
improvements and land, including but not limited to any damage caused or alleged
to be caused by the presence of Radon, asbestos containing material or any similar
cause whatsoever.
Good housekeeping is expected of everyone. Tenant agrees to keep
premises clean and in an orderly condition. If this covenant breached, Landlord
may give Tenant a three day notice to comply. If Tenant fails to do so, Landlord
may enter premises, clean same and charge Tenant for cleaning. Tenant agrees
not to permit and deterioration or destruction to occur while they are occupying
the premises. They agree to maintain the walls, woodwork, floor, furnishings,
fixtures, appliances, windows, doors, screens, fences, plumbing, heating, electrical
and mechanical systems as well as the general structure and appearance of the
property. Grease, oil, coffee grounds, fibrous materials or tampons must not
be flushed down toilets or drains. Tenant is responsible for blockage to sewage
or drain pipes, and any overflow from same.
Tenant shall not play musical instruments, radio, TV or stereo loud enough to
be heard by other tenants or neighbors. Tenant may not play music outdoors.
Tenant(s) will respect the rights of other tenants and their neighbors and will
be responsible for the conduct of their guests. They agree to conduct themselves
in a way that will not interfere with the quiet enjoyment of the adjacent or
surrounding neighbors. If Landlord deems Tenant's conduct to be offensive and
objectionable or if Tenant engages in any illegal activity, Landlord shall give
Tenant notice of such determination and Tenant will thereafter remove himself
from the premises on or before the expiration of a ten-day period.
Tenant shall store garbage in metal or plastic containers. Garbage must be put
in designated area and carried to curb no sooner than 3 p.m. the day prior to
pickup, not later than 5:30 am on collection day. TENANTS ARE RESPONSIBLE
FOR PURCHASING & USING TRASH TAGS. Tenant agrees to abide by any laws
pertaining to recycling and garbage regulations established by local municipalities
or government authority. Laws pertaining to recycling and garbage regulations
may be obtained from the Property Manager. Tenant shall be responsible for all
costs associated with the removal of trash generated by their apartment. This
includes an annual solid waste bill. This is a fee to pay for the cost of non-disposal
related items. C.S.P. Management will send this bill to you and $1.00 per day late
fee will be charged after the due date. If this bill goes unpaid it will be
deducted from your security deposit along with the appropriate late fees. When
trash is not properly removed at multiple unit dwellings and the Landlord is
unable to determine, after reasonable effort, whose trash it is, ALL OF THE
TENANTS will be jointly responsible for the cost of removing this trash.
Tenant shall be liable for city fines imposed for violation of garbage or recycling
rules. Containers must be returned to garbage area promptly after pickup. Tenant
is responsible for maintaining designated garbage storage area in an orderly
manner. Violation of any provision in this section will result in a minimum
charge of $25.00 for clean-up by Landlord.
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ALTERATIONS
Tenants shall make no alteration, additions or improvements in or to the premises
without Landlord's prior written consent, and then only by contractors or mechanics
approved by Landlord. All alterations, additions or improvements to the premises,
made by either party, shall become to the property of the Landlord and shall
remain upon, and shall be surrendered with said premises, as a part thereof
at the end of the lease term. Tenant may not tamper with, alter or disconnect
the power supply of any smoke or heat detection device. A minimum charge of
$50.00 will be made for each violation of this section. The Tenant specifically
acknowledges that he will be responsible for and pay for any damages done by
rain, wind, hail, tornadoes, hurricanes, etc., if this damage is caused by leaving
windows or doors open, and for torn screens, broken doors or lock, due to the
negligence of the Tenant.
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VEHICLE POLICY
The Tenant agrees never to park or store a motor home, camper, trailer or any
sort of recreational vehicle on the premises and to park a maximum of _____
car(s) in the parking area provided. Non-functional vehicles, or unlicensed
automobiles are not permitted on the property. Removal will be at Tenant's expense.
No parking is allowed on grass or between the sidewalk and the apartment building.
(See parking lease attached for rentals)
| Parking
Space Rental |
( )Yes
( )No |
Space#_____ |
Permit#_____
|
| Garage
Rental |
( )Yes
( )No |
Garage#_____ |
Permit#_____ |
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UTILITIES- Responsibility designated below
| Utility |
Tenant |
Landlord |
| Cooking
Gas |
( ) |
( ) |
| Electric |
( ) |
( ) |
| Heat |
( ) |
( ) |
| Hot Water |
( ) |
( ) |
| Water
& Sewer |
( ) |
( ) |
| Lawn Care |
( ) |
( ) |
| Snow
Removal |
| Driveway |
( ) |
( ) |
| Sidewalks |
( ) |
( ) |
| Trash
Removal |
| Annual
Solid Waste Fee |
( ) |
( ) |
| -($4.43/month)
$____________ due upon lease signing
(Amt.
subject to change based on County Budget for the new year.)
|
Your trash pick up day is ________________
If Tenant pays utilities to NYSEG (indicated above) it is Tenant responsibility
to arrange for service to be put in Tenant's own name and turn on Before
lease begins. Keys shall not be issued to Tenant until Landlord
has confirmed that all services are in Tenant Name. Call NYSEG (800)-572-1111,
to arrange for this service. If, Tenant is reimbursing Landlord for any utility
or garbage bill (i.e.: water/sewer, etc.), the procedure is as follows:
a) Landlord will mail Tenant a copy of each utility bill
b) Tenant will reimburse to Landlord the net amount as stated
in lease, in one check, multiple checks from individual Tenants will not
be accepted
c) Payment is due within 10 days of receipt of bill
d) A penalty of $1.00 per day will be charged for any payment
received after the due date
Cable
television and telephone are to be arranged for and paid by the Tenant directly
with the providers of these services.
Tenant specifically authorizes Landlord to deduct amounts of unpaid bills and
late fees from their security deposits in the event that they remain unpaid
after termination of this agreement.
Tenant is required to maintain adequate heat in winter to prevent pipes from
freezing and to maintain a 55 degree thermostat setting to prevent damage during
vacation periods.
If Landlord pays for heat, for all
or any part of the building, tenant must keep all doors and windows,
including exterior and interior doors and interior and storm
windows, closed during the heating seasons (September 1 to April
15).
Any violation of this energy
conservation requirement will result in a $25.00 charge for each day
of the violation. If landlord is unable to determine the person(s)
responsible for the violation, all tenants of the building will
share the amount of the violation, based upon number of rooms
rented. Any problems with heating system must be reported to
Landlord immediately. Unvented heaters, kerosene heaters or space
heaters are prohibited in any room, apartment or building.
If
Landlord pays for water and sewer for all or any part of the
building the tenant must report all dripping faucets ,
running toilets or other any other water wasting issue. If the
Landlord incurs a bill for water and sewer that is higher than the
usual average bill for the property from previous quarter billings
and it is determined that the tenant has neglected to report a water
wasting issue the Tenant understands that they will be billed for
the difference.
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VALIDITY OF LEASE PROVISIONS
Any provision set forth in this lease agreement which is contrary to New York
State law shall be treated by Landlord and Tenant as void and as if it were
not set forth herein, but all other provisions of the lease agreement shall
remain in full force and effect.
Tenant represents that he/she is 18 years of age or over.
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ACCESS TO PREMISES
The Landlord reserves the right to enter the residence at reasonable times to
inspect, make necessary repairs, supply services or show it to prospective residents,
purchasers, mortgagees, workers or contractors. Whenever practical, a one day
notice of the Landlord's intent to enter shall be given to the Tenant. The Landlord
may also display "For Rent" or "For Sale" signs on the premises.
Tenant agrees to vacate property with 60 days written notice in the event that
the property is sold.
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WAIVER
All rights given to Landlord by this agreement shall be cumulative in addition
to any laws which exist or might come into being. Exercise of any rights
by Landlord or failure to exercise any rights shall not act as a waiver of those
or any other rights. No statement or promise by Landlord, his agents or employees,
as to tenancy, repairs, amount of rent to be paid or other items and conditions
shall be binding unless it is put in writing and made a specific part of this
agreement.
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FORCE MAJEURE
In the
event that either party shall be delayed or hindered in, or
prevented from the performance of any act required by this lease by
reason of strikes, lock-outs, labor trouble, inability to procure
materials, failure of power, restrictive governmental laws or
regulations, riots, insurrection, war, natural disaster, or other
reason of a like nature, not the fault of the party delayed in
performing work or doing acts required under the terms of this
lease, the performance of such act shall be excused for the period
of the delay, and the period for the performance of any such act
shall be extended for a period equivalent to the period of such
delay.
LEGAL BINDING
Tenants hereby state that they have the legal right to sign for any and all
other residents and to commit them to abide by this contract. All Tenants agree
to be jointly and individually responsible for rent, damages and all other charges
and obligations hereunder.
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TERMS
In this agreement the singular number, where used, will include the plural and
vice-versa, the masculine gender shall include the feminine and vice-versa;
the terms Owner, Landlord and Lessor may be used interchangeably; and the terms
Resident, Tenant and Lessee may be used interchangeably.
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FULL DISCLOSURE
The Tenants signing this lease agreement hereby state that all questions about
this lease contract have been answered, that they fully understand, that they
fully understand the provisions of the agreement and the obligations and responsibilities
of each party, as spelled out herein. They further state that they agree to
fulfill their obligations in every respect or suffer the full legal and financial
consequences of their action or lack of action in violation of this agreement.
Signature by Tenant on this lease agreement is acknowledgement that he/she has
received a signed copy of the lease contract.
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ADDENDUM
The following is an additional agreement made between Tenants and Landlord
____________________________________________________________
____________________________________________________________
____________________________________________________________
